Smooth Transition with These Office Packing Tips

July 1, 2021
Smooth Transition with These Office Packing Tips

Success in the business world can be a benefit, but it also has the drawback of causing your company to exceed its existing location. Office packing comes along with this problem.

When it’s time to expand and find new offices to accommodate your growing team, the logistics of the move can be daunting. While this process is far more difficult than relocating to a new home, it is not impossible.

Here are some packing recommendations for your office to assist you and your employees get ready for the big day.

Make an Easy-to-Follow Schedule

It’s all too tempting to put off unpleasant jobs for another day. But this might land you in serious problems during an office move. You’ll eventually reach the end of your company’s leasing term, so any delays could result in extra costs.

One of the most crucial office moving ideas we can give is to start by making a schedule that simplifies the process down into smaller parts. Form a committee of your employees, if necessary, to assist you in assigning each task to the best employee. You boost your chances of sticking to the schedule by including your workers early on.

To ensure that everyone stays organized and everything gets done, use a precise workplace moving checklist that fits to your planned timeline.

Create Back-up for Files

Data might be more valuable than your company’s actual goods or services in today’s electronic environment. Which is why you should make backups of all sensitive data a top priority. Computers are unpredictable machines. Hard drive failure can occur even if the device appears to be in good working order.

By backing up vital files, you’re creating a substantial insurance policy to safeguard your firm from a major loss. Upload your data to a cloud-based server if at all possible, so you can access it before the move is complete.

Prioritize Furniture

Offices are full with heavy furniture, from bookshelves to file cabinets, that must be disassembled throughout the move process. To make reassembly easier, follow these simple instructions for each piece:

Before you disassemble something, take a picture of it.

Remove the contents of drawers and place them in a box.

To avoid confusion with other pieces of furniture, label each component.

In a plastic bag, keep all of the hardware together.

If you can’t break down any of your furniture into smaller pieces, empty the drawers and tape them shut. Scratch-resistant moving blankets should be used to protect any decorative surfaces.

Pack Computers Carefully

Prepare your electronic gadgets for the move after you’ve backed up crucial files. Remove hard drives from PCs and place them in a separate box if at all possible. This is one of the most sensitive parts in office packing.

Hopefully, you’ve saved the original box because there’s no better way to protect this pricey equipment throughout a move than to keep it in its original packaging. If you don’t have the manufacturer’s boxes, your moving company should be able to help you pack these components.

Paperworks Should Be Handled

Offices create a lot of paperwork, and transporting paper records will almost certainly be a substantial element of your move.

To reduce the amount of things you have to transport, start by looking through your paperwork and discarding everything that isn’t important. Create digital scans or photocopies of critical documents and store them in a secure location.

Keep items sorted by location while packing paperwork so you don’t have to unload many boxes to reassemble each file cabinet. Pack your books according to size, and don’t overfill your boxes with these bulky objects.

Paperworks is one of the most complicated things in office packing

Layout the Office Space

Making an optimal layout for your new office space is one of the last things you should accomplish before the big day. Divide the layout into regions and assign a number to each one. Label each box and piece of furniture with the appropriate number so that the movers know where to put everything on moving day.

Let the Experts do Their Job

Although not every company has the financial resources to hire a professional packaging service, if you do, it will be well worth the expense. You’ve grown the business by allowing your employees to do their duties, which doesn’t involve hours of packaging.

You’ll receive an added level of assurance that every item is correctly packed with the necessary quantity of protection if you choose to entrust this time-consuming task to the experts. You’ll also benefit from the fact that your staff will be able to keep doing their usual jobs until the very last minute.

Final Thoughts

These are all just a few ideas for preparing for an office move; there are plenty more to consider, such as notifying vendors and customers of your new address.

Your first call should be to an expert mover before you even think about office packing.

Also Read:

Corporate Office Moving Checklist to Minimize Downtime

June 22, 2021
Corporate Office Moving Checklist to Minimize Downtime

There are three primary components to minimize downtime of your company. If you implement all three, you’ll be able to make the shift smoothly. But here’s the catch: you can’t pick two out of three; this method demands synchronicity, which necessitates concentration on each of the three parts.

There’s no denying that moving your company will experience some downtime; the question is how to cut down on that time. Nowadays, “downtime” refers to the time spent away from buyers and distributors. Not the time spent moving furniture and hardware from point A to point B.

Your Own Moving Coordinator

If there’s one thing you should take away from this, it’s that you’ll need one person in charge. And that single person’s major responsibility is to handle all of the move’s planning and logistics.

Establish a budget for the relocation and give your point person the authority to contact. Then, hire a professional office relocation provider. Here are a few such responsibilities that your internal caretaker should oversee.

Service providers–Everyone, from the paper delivery guy to the internet provider, needs to know about your transfer as quickly as possible, as well as any changes to their work scope. Make a schedule for when services in your current location will be terminated. Afterward, notify them when they will be available in the new one. If at all feasible, allow for a day or two of overlap to ensure that you are safeguarded if the actual relocation goes wrong.

Arrangement and Configuration

When you have any upfit specifics, provide your point person a floor layout of the new place. Then, discuss it with the expert movers. This information not only aids in calculating prices (ground level vs. elevator, loading docks, and so on. ), but also allows the team to plan the move-in flow. A replica of the layout will assist the designers in placing desks, chairs, and other components in advance of the move. Reducing the actual loading in the region

The Most Underrated Department

Whatever you call it—IT Closet, Server Room, Corridor of Sadness and Confusion—the sooner you know where it is, the more equipped your IT team will be for running cabling and such. Setting this as soon as possible can help minimize downtime of your company.

If you’re moving your office, you’re probably looking for the most up-to-date technology. If you haven’t changed your systems in a while, you might be surprised. The large room you needed for all of your old equipment has reduced to a tiny space for IT equipment.

It’s also a good opportunity to assess your technology accessories—the gear that protects you in the event that something goes wrong. Power backups, surge suppressors, fire extinguishers, and HVAC systems are all examples of this.

setting up IT office ASAP will minimize downtime of the company


If you’re using the cloud and your employees can work remotely during the transition, you might be able to keep going without any online downtime. If this isn’t the case, make sure your moving wizard has each of these details nailed down.

When the new equipment arrives, your IT team must have all of the cabling and hookups for workstations, printers, and phones confirmed and ready to go. If you’re purchasing new equipment, make sure everything is set up. When the desks and chairs arrive, they can connect it in.

Keep Everyone Informed

Your caretaker handles all internal details and gives details to the moving company and everyone needs to be kept informed. This frees up the rest of the personnel to focus on their actual task rather than worrying about where they’ll find the files. It may also boost morale to know that there will be one person in charge of pretty much everything, and they’ll know where to go to minimize downtime.

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